Approved by Staff: January 2021
Approved by Governors: 26.1.21
Review date: 26.1.22
Signed by Headteacher Isabel Stubbs Date: 26.1.21
Signed by Chair of Governors Fiona Hardman Date: 26.1.21
Also read: COVID-19 Educational Settings Risk Assessment
Part 1: Governing Body Statement of Intent
Effective health and safety management is integral to delivering our ambition for excellence in education and our performance as a school. Our overall objective is to provide and maintain a safe and healthy environment for our staff and pupils and others with whom we work.
We will achieve this by:
Developing and maintaining a positive health and safety culture with an emphasis on continually improving our performance taking into account human and cultural factors
Ensuring that health and safety management is an integral part of decision making and organisational processes
Adopting a sensible and proportionate approach to managing risks, with well informed decision making processes for higher risk activities and ensuring a disproportionate amount of time is not spent on trivial or everyday risks
Providing a safe and healthy working environment for our staff, pupils and others working in the school
Ensuring safe working methods are in place and providing safe equipment.
Communicating and consulting with our staff and their trade union representatives
Complying with statutory requirements and where possible best practice
Investigating and learning the lessons from accidents and work related ill health incidents
Providing effective information, instruction and training to enable our staff to be competent in their roles
Monitoring and reviewing systems and preventative measures to make sure they are suitable, sufficient and effective
Ensuring adequate resources are available to fulfil our health and safety responsibilities and objectives
Working with and monitoring our contractors to ensure consistent and comparable health and safety standards
We recognise that overall responsibility for health and safety lies with all levels of management having direct responsibility for activities and staff under their control. However, all staff have a legal and moral responsibility to take reasonable care for the health and safety of themselves and for others who may be affected by their acts or omissions.
Health and Safety Policy
Part 2: Responsibilities and Organisation
To comply with the Governing Body Statement of Intent the following responsibilities have been assigned:
The Governing Body
Responsible for ensuring that suitable organisational arrangements are in place for the management and control of health and safety within the school. In particular, we will ensure that:
A written policy statement is created and communicated which promotes a positive attitude towards health and safety in staff and pupils
Responsibilities for health, safety and welfare are allocated to specific people and those people are informed of these responsibilities
A lead governor for health and safety is nominated
People have sufficient experience, knowledge and training to perform the tasks required of them
Clear procedures are created which assess the risk from hazards and produce safe systems of work
Sufficient funds are allocated to operate safe systems of work
Health and safety performance is monitored and targets for improvement are set
The school’s health and safety policy is reviewed at least every two years
Our management of health and safety considers the needs of anyone with a protected characteristic under the Equalities Act
Responsible for all staff and activities under their control and will ensure that the requirements of relevant safety policies and procedures are implemented and complied with. In particular, they will:
Be fully committed to the Governing Body’s Statement of Intent, ensuring that a positive health and safety culture is demonstrated and promoted through their leadership.
Ensure that appropriate risk assessments are undertaken by competent persons and that suitable control measures are taken on a risk basis to manage the health and safety risks to staff and any other people who may be affected by the school’s activities
Monitor and review health and safety performance through:
Undertaking health and safety inspections of work areas/practices in line with relevant policy
Setting health and safety targets and objectives through appraisals and other supervisory reviews
Reviewing incidents and accidents
Monitoring commissioned and contracted work under their control for compliance
Ensure that the management of health and safety in the areas under their control considers the needs of anyone with a protected characteristic under the Equalities Act
Develop safe systems of work and procedures and ensure that they are implemented
Ensure prompt action is taken to resolve any situations that may adversely affect the health and safety of staff or other people
Ensure that they undertake all relevant training and staff are given adequate information, instruction, training and supervision to carry out their duties, paying particular attention to new/inexperienced employees and trainees
Ensure that all plant and work equipment provided is: selected through a risk assessment process, suitable, properly maintained and subject to all necessary tests and examinations
Ensure that accidents and incidents (including near misses and violence and aggression) are reported and investigated and the findings acted upon without delay
Ensure there are meaningful, effective arrangements in place for consulting employees and their trade union representatives on health and safety matters that affect them
Ensure information that may assist safety representatives in their role is provided to them When commissioning work through partners and contractors, ensure that they are selected and managed in line with statutory requirements and Council policy
Ensure that they seek timely assistance and advice where expert help is required from the Health, Safety and Well-being team
Report to the Governing Body at least annually on the school’s health and safety performance
Lead Governor for Health and Safety
The Lead Governor has the following responsibilities:
To be fully and visibly committed to the Statement of Intent for health and safety
To scrutinise and review health and safety performance
To provide support and challenge to the Headteacher and the Governing Body / Board of Trustees in fulfilling their health and safety responsibilities
To ensure in particular that risk assessments of the premises and working practices are carried out and documented
Health and Safety Coordinator / Premises Manager
The Health and Safety Coordinator has the following responsibilities
To coordinate and manage the annual risk assessment process for the school
To coordinate performance monitoring processes
To make provision for the inspection and maintenance of work equipment
To manage the keeping of records of all health and safety activities including management of building fabric and building services in liaison with NPS and other contractors.
To advise the Headteacher of situations or activities which are potentially hazardous to the health and safety of staff, pupils and visitors.
To ensure that staff are adequately instructed in safety and welfare matters about their specific workplace and the school generally.
Teaching and support staff holding positions of special responsibility
This includes Deputy Headteacher, Heads of Department, Caretaker
They have the following responsibilities:
Apply the school’s Health and Safety Policy and the relevant health and safety Codes of Practice to their own department or area of work and be directly responsible to the Headteacher for the application of the health and safety procedures and arrangements
Carry out regular health and safety risk assessments of the activities for which they are responsible
Ensure that all staff under they manage are familiar with the relevant health and safety Codes of Practice, for their area of work
Resolve health, safety and welfare issues that staff refer to them, or refer to the Headteacher any matters for which they cannot achieve a satisfactory solution within the resources available
Carry out regular inspections of their areas of responsibility to ensure that equipment, and activities are safe and record these inspections where required
Ensure, so far as is reasonably practicable, the provision of sufficient information, instruction, training and supervision to enable other staff and pupils to avoid hazards and contribute positively to their own health and safety
Investigate any accidents that occur within their area of responsibility
Class teachers are expected to:
Exercise effective supervision of their pupils, to know the procedures for fire, first aid and other emergencies and to carry them out
Follow the particular health and safety measures to be adopted in their own teaching areas as laid down in the relevant Codes of Practice
Give clear oral and written instructions and warnings to pupils when necessary
Follow safe working procedures
Require the use of protective clothing and guards where necessary
Make recommendations to their Headteacher or manager regarding equipment and improvements to plant, tools, equipment or machinery
Integrate all relevant aspects of safety into the teaching process
Report all accidents, defects and dangerous occurrences to their manager
Employee Consultation/Safety Representatives
The Governing Body believes that consulting employees on health and safety matters is important in creating and maintaining a safe and healthy working environment.
Safety representatives of trade unions recognised by Norfolk County Council will be consulted on all matters of health and safety that may affect staff and on the provision of health and safety information and training. Non-union staff will also be consulted directly.
Before making any decisions which could have health and safety consequences for staff, the governing body will inform safety representatives about the proposed course of action and give them an opportunity to express their views.
All staff have individual responsibility to take reasonable care for the health and safety of themselves and for others who may be affected by their acts or omissions. In particular, they must:
Comply with the school’s health and safety policy and procedures at all times
Co-operate with managers in complying with relevant health and safety safe systems of work and procedures
Use all work equipment and substances in accordance with instruction, training and information received
Wear, use, store, maintain and replace personal protective equipment as appropriate
Not intentionally misuse anything provided in the interests of health, safety and welfare
Take part in and contribute to health and safety inspections, risk assessments etc. as appropriate
Report all accidents (personal injury and vehicle), ill health, incidents of violence and aggression, near misses, hazardous situations, general health and safety concerns, defective equipment or premises
Attend all training relevant to their role
Pupils, allowing for their age and aptitude, are expected to:
Take personal responsibility for the health and safety of themselves and others
Observe standards of dress consistent with safety and/or hygiene
Observe all the health and safety rules of the school and in particular the instructions of staff given in an emergency
Use and not wilfully misuse, neglect or interfere with things provided for their health and safety
Part 3: Procedures and Arrangements
The following procedures and arrangements have been adopted to ensure compliance with the Governing Body’s Statement of Intent.
Lead Governor for Health and Safety
The lead governor with responsibility for scrutiny of health and safety performance is Mr Matt Bates.
General Risk Assessment:
General Risk Assessment will be coordinated by the Premisies Committee following guidance and templates available. They will be responsible for ensuring the actions required are implemented.
A fire risk assessment will be carried out and local fire safety procedures developed for the premises by NPS following guidance and templates available.
Manual handling risk assessments will be carried out by Isabel Stubbs following guidance and templates available.
Computers and Workstations
Computer and workstation risk assessments will be carried out by Premises Committee following guidance and templates available.
Matt Bates will identify hazardous substances for which no generic assessment exists in the Codes of Practice mentioned below, following guidance and templates available.
Violence to Staff
Assessment of the risks of violence to staff will be carried out by Isabel Stubbs following guidance and templates available. This assessment cross-refers to the school’s behaviour policy.
Assessment of the risks of lone working staff will be carried out by Isabel Stubbs following guidance and templates available.
Risk Assessment of Curriculum Activities
Risk Assessments for curriculum activities will be carried out by relevant Subject Leaders using health and safety curriculum Codes of Practice available.
Caretaking Code of Practice
Assessment of the risks to Caretakers will be assessed by Premisies Comittee following the Caretaking Code of Practice guidance available.
Driving for Work
Assessment of the risks of driving for business will be carried out by Isabel Stubbs following guidance and templates available.
Assessment of the risks of handling money (if applicable) will be carried out by Finance Committee following guidance and templates available.
Consultation with Employees
Union-appointed safety representatives are based at County Hall.
Safe Plant and Equipment
Plant and equipment will be inspected, maintained and, where necessary, tested by appropriate contractors appointed by the Governing Body
Routine local testing of emergency lighting, fire alarm call points, flushing of infrequently used water outlets and monthly water temperature monitoring will be carried out by the caretaker/site manager.
Any problems or defects regarding plant and equipment should be reported to Matt Bates.
Information, Instruction and Training
Information and Advice
A Health and Safety Law Poster is displayed in the corridor by the staffroom.
Health and safety advice is available from the Headteacher, office staff and caretaker.
Health and Safety Training:
Health and safety induction training will be provided for all new employees and for work experience placement students by Isabel Stubbs or office staff, following guidance and templates available. This covers the following areas as a minimum:
Fire arrangements for the workplace, including assembly point, exit routes, fire alarm sounder and specific details as they relate to the premises.
First aid arrangements – first aid contacts and location of first aid equipment.
Details of asbestos containing materials which are relevant to the place(s) of work
Welfare facilities – toilets, kitchen, rest areas.
Incident reporting requirements.
Display Screen Equipment assessment
Staff responsibilities (general, specific arrangements such as checking portable electrical equipment using the checklist, responsibility for pupil safety in lesson planning and delivery).
Relevant risk assessments which apply to the work and safe working practice
Arrangements for competency development such as mentoring, job shadowing, training courses and what work tasks cannot be carried out until the required competency level is achieved.
Means to report building defects and Premises Headteacher/line manager information.
Premises security and any lone working requirements.
Pupil safety and safeguarding
Short health and safety e-learning modules are provided which cover core subjects including manual handling, display screen equipment and fire. Use of these courses may not necessarily replace the need for staff to attend a formal training course or receive further instruction and information, for example, lifting techniques for manual handling.
Staff and governors named below have received or will receive health and safety training in the following areas:
Strategic Health and Safety Management and Premises Management TrainingHealth and Safety Awareness for Governors:Matt Bates
Health and Safety Management for Headteachers: : Isabel Stubbs
Health and Safety for Managers: Isabel Stubbs
Premises Management 1 – General: Matt Bates
Premises Management 2 – Asbestos: Matt Bates
Premises Management 3 – Fire Safety Risk Assessment: Matt Bates
General Risk Assessment: Matt Bates
Curriculum/Subject Specific Health and Safety Training
Primary and Secondary PE and School Sport
Risk Management in PE, Ensuring Pupils are Safe in PE Norfolk PE Teaching Competence Standards (NPETCS) (primary support staff and cover supervisors):
(subject leader): Elaine Barkshire
Safe Supervision of Swimming: Helen Hoye
First Aid at Work
Emergency First Aid at Work
Paediatric First Aid (for schools with children up to age 5)
See First Aid Table in Office
Moving and Handling of Disabled Pupils: Isabel Stubbs
Musculoskeletal Injuries Rehabilitation Scheme Referral Managers Training: Isabel Stubbs
Norfolk Steps training: see list of trained staff in office
IOSH Working Safely (Norse Commercial Services): Matt Bates
Ladder Use and Inspection (Norse Commercial Services) : Matt Bates
Health and Safety Workshop (COSHH) (Norse Commercial Services): Matt Bates
Health and Well-Being
Well-Being Facilitators: Isabel Stubbs
Norfolk County Council Minibus driver training: Helen Hoye
Training Records and Training Needs Identification
Health and safety training records are held by: Isabel Stubbs
Training needs will be identified, arranged and monitored by: Premises Committee
Incident Reporting and Investigation
All accidents and cases of work-related ill health involving employees (or non employees where the injury is potentially caused by a deficiency in activity, equipment or premises must be recorded. In NCC Schools this should be made via the OSHENs online incident reporting system, Academies will have their own in house system.
Minor injuries to non-employees (i.e. pupils and visitors) where first aid is given will be reported on the First Aid Record of Treatment form. These forms are kept in the medical room.
Isabel Stubbs will investigate all incidents and act on findings to prevent a recurrence.
First aid equipment is kept in the medical room and Reception classes and taken outside at lunchtimes.
The following employees are available to provide first aid: see list in office.
Supporting Pupils with Medical Conditions
Prescribed medication will be administered to pupils following guidance and documentation on Norfolk Schools.
Isabel Stubbs, Kim Corless and Sarah Chapple are responsible for management of administration of medicines to pupils.
Site Security and Visitors
All visitors must report to the office where they will be asked to sign the visitors book and wear a visitors’ badge.
Other arrangements to ensure the security of pupils and employees on site are: Safeguarding procedures.
On-Site Vehicle Movements
The risks of persons and vehicles coming into contact will be controlled by the following measures: Only staff or visiting professionals to park in the car park.
Selection and Management of Contractors / Construction & Refurbishment works
Contractors and Construction Projects are selected approved and managed by NPS.
Management of Asbestos
The asbestos register and asbestos management plan is held in the office.
The caretaker and office staff and Headteacher are responsible for ensuring that contractors who may be working in areas where asbestos has been identified sign the register and that any changes to the register are notified to NPS.
Educational visits, including residential visits and any school-led adventure activities, will be organised following guidance produced by the Outdoor Education Advisers Panel and adopted by Norfolk County Council.
Access to occupational health services is via Isabel Stubbs.
Emergency Procedures – Fire and Evacuation
Escape routes are checked by Matt Bates every week.
Fire extinguishers are maintained and checked monthly by NPS/TPS fire
Alarms are tested weekly by Matt Bates.
Emergency evacuation procedures will be tested once every term.
Routine inspections of the premises to ensure safe working practices are being followed will be carried out by Premises Committee.
Inspections of specific work areas will be carried out by class teachers.
Review of Policy
This policy will be reviewed at least every 2 years.